IAOC Plenary Meeting Venue Selection Process
draft-baker-mtgvenue-iaoc-venue-selection-process-01

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IAOC                                                       F. Baker, Ed.
Internet-Draft                                             Cisco Systems
Intended status: Best Current Practice                    March 17, 2016
Expires: September 18, 2016

              IAOC Plenary Meeting Venue Selection Process
          draft-baker-mtgvenue-iaoc-venue-selection-process-01

Abstract

   This documents the IAOC's IETF Meeting Venue Selection Process.

Status of This Memo

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   This Internet-Draft will expire on September 18, 2016.

Copyright Notice

   Copyright (c) 2016 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
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Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . .   2
     1.1.  Requirements Language . . . . . . . . . . . . . . . . . .   3
   2.  Meeting Selection Participants and Responsibilities . . . . .   3
     2.1.  The IETF Community  . . . . . . . . . . . . . . . . . . .   3
     2.2.  IESG and IETF Chair . . . . . . . . . . . . . . . . . . .   3
     2.3.  The Internet Society  . . . . . . . . . . . . . . . . . .   4
     2.4.  IETF Administrative Oversight Committee . . . . . . . . .   4
     2.5.  IETF Administrative Support Activity  . . . . . . . . . .   4
     2.6.  IETF Administrative Director  . . . . . . . . . . . . . .   4
     2.7.  IAOC Meeting Committee  . . . . . . . . . . . . . . . . .   4
   3.  Venue Selection Process . . . . . . . . . . . . . . . . . . .   5
     3.1.  Venue Selection Principles  . . . . . . . . . . . . . . .   5
     3.2.  Venue Selection Objectives  . . . . . . . . . . . . . . .   6
     3.3.  Venue Selection Criteria  . . . . . . . . . . . . . . . .   7
       3.3.1.  Venue City Criteria . . . . . . . . . . . . . . . . .   7
       3.3.2.  Basic Venue Criteria  . . . . . . . . . . . . . . . .   8
       3.3.3.  Technical Services and Operations Criteria  . . . . .   8
       3.3.4.  Lodging . . . . . . . . . . . . . . . . . . . . . . .   9
       3.3.5.  Food and Beverage . . . . . . . . . . . . . . . . . .   9
     3.4.  Non-criteria  . . . . . . . . . . . . . . . . . . . . . .  10
     3.5.  Venue Selection Timeline  . . . . . . . . . . . . . . . .  10
     3.6.  Experience Notes  . . . . . . . . . . . . . . . . . . . .  11
   4.  Transparency  . . . . . . . . . . . . . . . . . . . . . . . .  11
   5.  IANA Considerations . . . . . . . . . . . . . . . . . . . . .  11
   6.  Security Considerations . . . . . . . . . . . . . . . . . . .  11
   7.  Privacy Considerations  . . . . . . . . . . . . . . . . . . .  11
   8.  Contributors  . . . . . . . . . . . . . . . . . . . . . . . .  11
   9.  References  . . . . . . . . . . . . . . . . . . . . . . . . .  12
     9.1.  Normative References  . . . . . . . . . . . . . . . . . .  12
     9.2.  Informative References  . . . . . . . . . . . . . . . . .  12
   Appendix A.  Change Log . . . . . . . . . . . . . . . . . . . . .  12
   Author's Address  . . . . . . . . . . . . . . . . . . . . . . . .  13

1.  Introduction

   This document describes the IETF Meeting Venue Selection Process.  In
   December 2015 and January 2016, there was a discussion on the IETF
   list of the selection process and criteria for IETF meetings.  In
   response to that discussion, the IAOC and the IAOC Meetings Committee
   took it upon themselves to create this document.

   This document describes the process that is expected to be followed.

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1.1.  Requirements Language

   Requirements called out in this document are identified as either
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