Updating the Definition of Term for IAOC Members

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Network Working Group                                     Scott Bradner
Internet-Draft                                       Harvard University
Intended status: BCP
Updates: 4071
Expires: November 22, 2015                                 May 22, 2015

            Updating the Definition of Term for IAOC Members


   The start and end dates specified in BCP 101 for IAOC members has
   proven to be impractical.  This memo updates BCP 101 to establish
   start and end dates for terms of IAOC members that will be more
   practical.  In addition, this memo clarifies the term of the IAOC

Status of this Memo

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Bradner                                                         [Page 1]
Internet-Draft                 IAOC Terms                       May 2015

   described in the Simplified BSD License.

1. Background

   BCP 101 says "IAOC terms normally end at the end of the first IETF
   meeting of a year". ([RFC4071] Section 4.)  Having the terms of the
   IAOC members expire at the end of the first IETF meeting of the year
   has proved impractical for the IAOC to carry out its business and to
   elect its Chair during the meeting week.  For a number of years, the
   IAOC has fudged the issue somewhat by defaulting to an informal
   process of having the transition occur during the administrative
   plenary (as the IESG does). This informal arrangement violates the
   letter of BCP 101.  But even this arrangement is problematic if the
   transfer happens after the IAOC's face-to-face meeting that happens
   during the week. For a number of years, the IAOC's meeting has been
   on the morning of the administrative plenary so the incoming IAOC
   members, while present, are not seated even with the informal

   Having the new IAOC members take office after the face-to-face
   meeting has caused difficulties in the chair selection and voting
   processes during the IAOC's face-to-face meeting held during the same
   week. There has been confusion over who should vote in the chair
   election and on any business actions that require a vote of the
   Trustees. If the incoming members are not seated then they should not
   vote, for example, to select a chair for the next year yet they, more
   than the outgoing members, should have a say in the chair selection.
   There is also confusion over who is eligible to be elected as chair -
   if the term of an IAOC member has not yet started could that IAOC
   member be elected chair (since the chair is selected from among the
   members) Having the terms expire at the end of the week also risks
   the IAOC not being able to raise a quorum if outgoing members decide
   to not come to the meeting.  Since the IAOC members are the Trustees
   of the IETF Trust the same issues arise with the IETF Trust and its
   ability to carry out its business and elect a Chair during the
   meeting week

   An additional issue with BCP 101 is the current definition of the
   term of the IAOC Chair.  BCP 101 says "The term of the IAOC chair
   shall be one year from the time of selection or the remaining time of
   his or her tenure on the IAOC, whichever is less".  Since the dates
   for the first IETF meeting of the year vary from year to year the
   current BCP 101 text could result in there being no IETF chair in
   weeks before the a meeting or in overlapping terms for IAOC Chairs.

2. BCP 101 Update

Bradner                                                         [Page 2]
Internet-Draft                 IAOC Terms                       May 2015

   This memo adds a requirement that the IAOC hold a face-to-face or
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