Eligibility for the 2020-2021 Nominating Committee
draft-iesg-nomcom-eligibility-2020-02

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Last updated 2020-05-01 (latest revision 2020-04-30)
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Network Working Group                                           B. Leiba
Internet-Draft                                    FutureWei Technologies
Intended status: Best Current Practice                    April 30, 2020
Expires: November 1, 2020

           Eligibility for the 2020-2021 Nominating Committee
                 draft-iesg-nomcom-eligibility-2020-02

Abstract

   The 2020-2021 Nominating Committee (NomCom) needs to be formed
   between IETF 107 and IETF 108, and the issue of eligibility of who
   can serve on that NomCom needs clarification.  This document provides
   a one-time interpretation of the eligibility rules that is required
   for the exceptional situation of the cancellation of the in-person
   IETF 107 meeting.  This document only affects the seating of the
   2020-2021 NomCom and any rules that relate to NomCom eligibility or
   process before IETF 108, and does not set a precedent for the future.

Status of This Memo

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   This Internet-Draft will expire on November 1, 2020.

Copyright Notice

   Copyright (c) 2020 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
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   (https://trustee.ietf.org/license-info) in effect on the date of
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   include Simplified BSD License text as described in Section 4.e of
   the Trust Legal Provisions and are provided without warranty as
   described in the Simplified BSD License.

1.  Introduction

   The COVID-19 outbreak, which at the time of this writing has been
   declared a global pandemic [PANDEMIC], has resulted in the
   cancellation of the in-person IETF 107 meeting [CANCEL107], resulting
   in its conversion to a limited-agenda virtual meeting, with remote
   participation only [VIRTUAL107].

   The 2020-2021 Nominating Committee (NomCom) needs to be formed
   between IETF 107 and IETF 108, and the issue of eligibility of who
   can serve on that NomCom needs clarification: a one-time
   interpretation of the eligibility rules is required for this
   particular exceptional situation.  That interpretation will apply to
   the seating of that NomCom and to any rules that relate to NomCom
   eligibility or process before the scheduled time for IETF 108.

   [[CREF1: RFC Editor: Please remove this paragraph.]] This document
   will be part of BCP 10 when it is published.

2.  Background

   Section 4.14 of BCP 10 [RFC8713] includes these requirements for
   eligibility:

      Members of the IETF community must have attended at least three of
      the last five IETF meetings in order to volunteer.

      The five meetings are the five most recent meetings that ended
      prior to the date on which the solicitation for NomCom volunteers
      was submitted for distribution to the IETF community.

   On 13 March a message was posted to the IETF discussion list
   [SOLICITINPUT], suggesting two possible interpretations and asking
   for community input that might include suggesting other
   interpretations.  Discussion over the subsequent two weeks centered
   around three:

   1.  Do not count IETF 107 at all, for the purpose of NomCom
       eligibility, as BCP 10 clearly refers to in-person meetings only.
       NomCom eligibility would, therefore, be based on attendance at
       IETFs 102 through 106.

   2.  Do not have anyone lose eligibility because of IETF 107, but do
       count someone as having attended 107, for the purpose of NomCom

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       eligibility, if that person attended the IETF 107 virtual meeting
       (signed the electronic blue sheet).  People could thus gain
       eligibility from IETF 107, but could not lose eligibility from
       it, and eligibility would be based on attendance at IETFs 102
       through 107.

   3.  Count virtual attendance at IETF 107 and consider IETF 107 as one
       of the last five meetings, so that NomCom eligibility would be
       based on attendance at IETFs 103 through 107.

   In judging rough consensus the IESG has considered the arguments and
   levels of support in favor of and against each option: largely,
   issues of fairness to newer participants, acceptance of more
   participants in the volunteer pool, and greatest adherence to the
   spirit of the rules defined in BCP 10, which is the community-
   consensus basis we are working from.

   On 25 March a message was posted to the IETF discussion list
   [COMMENTDEADLINE], asking for final comments by 30 April.  This
   documents the outcome of that discussion.

3.  Eligibility for the 2020-2021 Nominating Committee

   The following text modifies, for the 2020-2021 NomCom selection only,
   the first two paragraphs (quoted above) of Section 4.14 of BCP 10
   [RFC8713]:

      Members of the IETF community must have attended at least three of
      the last five in-person IETF meetings in order to volunteer.

      The five meetings are the five most recent in-person meetings that
      ended prior to the date on which the solicitation for NomCom
      volunteers was submitted for distribution to the IETF community.
      Because no IETF 107 in-person meeting was held, for the 2020-2021
      Nominating Committee those five meetings are IETFs 102, 103, 104,
      105, and 106.

   This update is an emergency interpretation of the intent of BCP 10
   for this current exceptional situation only, and applies only to the
   2020-2021 NomCom, which is expected to be seated prior to IETF 108,
   and to any rules that relate to NomCom eligibility or process before
   IETF 108.  It will explicitly not apply to any future NomCom and does
   not set precedent: an update to BCP 10 will be necessary to address
   future eligibility, as there will be time for proper community work
   on such an update (see [ELIGIBILITYDISCUSS]).  That update could
   change any part of the BCP 10 process, including anything specified
   in this document.

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4.  IANA Considerations

   There are no IANA considerations for this document.

5.  Security Considerations

   This document is purely procedural, and there are no related security
   considerations.

6.  References

6.1.  Normative References

   [RFC8713]  Kucherawy, M., Ed., Hinden, R., Ed., and J. Livingood,
              Ed., "IAB, IESG, IETF Trust, and IETF LLC Selection,
              Confirmation, and Recall Process: Operation of the IETF
              Nominating and Recall Committees", BCP 10, RFC 8713,
              DOI 10.17487/RFC8713, February 2020,
              <https://www.rfc-editor.org/info/rfc8713>.

6.2.  Informative References

   [CANCEL107]
              The IESG and the IRTF Chair, "IETF 107 Vancouver In-Person
              Meeting Cancelled", March 2020.

              Email to the IETF announcement list:
              https://mailarchive.ietf.org/arch/msg/ietf-announce/
              XenAlx4Nw6Jmg69QpXRUOwbzsXY/

   [COMMENTDEADLINE]
              The IESG, "NomCom eligibility & IETF 107", March 2020.

              Email to the IETF discussion list:
              https://mailarchive.ietf.org/arch/msg/ietf/
              cc3rdjSTz8Vrzps8Ci6fi-VIDq8/

   [ELIGIBILITYDISCUSS]
              IETF, "Mailing list to discuss revision to IETF
              eligibility procedures", April 2020.

              Mailing list: https://www.ietf.org/mailman/listinfo/
              eligibility-discuss

   [PANDEMIC]
              Adhanom Ghebreyesus, T., "WHO Director-General's opening
              remarks at the media briefing on COVID-19", March 2020.

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              https://www.who.int/dg/speeches/detail/who-director-
              general-s-opening-remarks-at-the-media-briefing-on-covid-
              19---11-march-2020

   [SOLICITINPUT]
              The IESG, "NomCom eligibility & IETF 107", March 2020.

              Email to the IETF discussion list:
              https://mailarchive.ietf.org/arch/msg/ietf/
              uBt8FeKeN4CRl7YTDMoy6m8leS0/

   [VIRTUAL107]
              IETF Secretariat, "Important Information for IETF 107
              Virtual", March 2020.

              Email to the IETF announcement list:
              https://mailarchive.ietf.org/arch/msg/ietf-announce/
              Gqc4-GIsnvccObQrrciL_Vm0HMU/

Author's Address

   Barry Leiba
   FutureWei Technologies

   Phone: +1 914 433 2749
   Email: barryleiba@computer.org
   URI:   http://internetmessagingtechnology.org/

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