IETF Plenary Meeting Venue Selection Process
draft-ietf-mtgvenue-iaoc-venue-selection-process-07

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Last updated 2017-05-14
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mtgvenue                                                    R. Pelletier
Internet-Draft                                          Internet Society
Intended status: Best Current Practice                         L. Nugent
Expires: November 15, 2017              Association Management Solutions
                                                         D. Crocker, Ed.
                                             Brandenburg InternetWorking
                                                               L. Berger
                                                 LabN Consulting, L.L.C.
                                                             O. Jacobsen
                                           The Internet Protocol Journal
                                                               J. Martin
                                                                    INOC
                                                           F. Baker, Ed.

                                                            E. Lear, Ed.
                                                      Cisco Systems GmbH
                                                            May 14, 2017

              IETF Plenary Meeting Venue Selection Process
          draft-ietf-mtgvenue-iaoc-venue-selection-process-07

Abstract

   The IAOC has responsibility for arranging IETF plenary meeting Venue
   selection and operation.  This document details the IETF's Meeting
   Venue Selection Process from the perspective of its goals, criteria
   and thought processes.  It points to additional process documents on
   the IAOC Web Site that go into further detail and are subject to
   change with experience.

Status of This Memo

   This Internet-Draft is submitted in full conformance with the
   provisions of BCP 78 and BCP 79.

   Internet-Drafts are working documents of the Internet Engineering
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   time.  It is inappropriate to use Internet-Drafts as reference
   material or to cite them other than as "work in progress."

   This Internet-Draft will expire on November 15, 2017.

Pelletier, et al.       Expires November 15, 2017               [Page 1]
Internet-Draft               Venue Selection                    May 2017

Copyright Notice

   Copyright (c) 2017 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
   Provisions Relating to IETF Documents
   (http://trustee.ietf.org/license-info) in effect on the date of
   publication of this document.  Please review these documents
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   include Simplified BSD License text as described in Section 4.e of
   the Trust Legal Provisions and are provided without warranty as
   described in the Simplified BSD License.

Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . .   3
   2.  Venue Selection Objectives  . . . . . . . . . . . . . . . . .   4
     2.1.  Core Values . . . . . . . . . . . . . . . . . . . . . . .   4
     2.2.  Venue Selection Non-Objectives  . . . . . . . . . . . . .   5
   3.  Meeting Criteria  . . . . . . . . . . . . . . . . . . . . . .   6
     3.1.  Mandatory Criteria  . . . . . . . . . . . . . . . . . . .   6
     3.2.  Important Criteria  . . . . . . . . . . . . . . . . . . .   6
     3.3.  Other Consideraitons  . . . . . . . . . . . . . . . . . .   9
   4.  Venue Selection Roles . . . . . . . . . . . . . . . . . . . .  10
     4.1.  IETF Participants . . . . . . . . . . . . . . . . . . . .  10
     4.2.  IESG and IETF Chair . . . . . . . . . . . . . . . . . . .  10
     4.3.  The Internet Society  . . . . . . . . . . . . . . . . . .  11
     4.4.  IETF Administrative Oversight Committee . . . . . . . . .  11
     4.5.  IETF Administrative Support Activity  . . . . . . . . . .  11
     4.6.  IETF Administrative Director  . . . . . . . . . . . . . .  11
     4.7.  IAOC Meeting Committee  . . . . . . . . . . . . . . . . .  12
   5.  Venue Selection Steps . . . . . . . . . . . . . . . . . . . .  12
     5.1.  Identification  . . . . . . . . . . . . . . . . . . . . .  12
     5.2.  Consultation  . . . . . . . . . . . . . . . . . . . . . .  12
     5.3.  Qualification . . . . . . . . . . . . . . . . . . . . . .  13
     5.4.  Negotiation . . . . . . . . . . . . . . . . . . . . . . .  14
     5.5.  Late Changes  . . . . . . . . . . . . . . . . . . . . . .  14
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