IETF Plenary Meeting Venue Selection Process
draft-ietf-mtgvenue-iaoc-venue-selection-process-10

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mtgvenue                                                    E. Lear, Ed.
Internet-Draft                                             Cisco Systems
Intended status: Best Current Practice                  October 26, 2017
Expires: April 29, 2018

              IETF Plenary Meeting Venue Selection Process
          draft-ietf-mtgvenue-iaoc-venue-selection-process-10

Abstract

   The IASA has responsibility for arranging IETF plenary meeting Venue
   selection and operation.  This document details the IETF's Meeting
   Venue Selection Process from the perspective of its goals, criteria
   and thought processes.  It points to additional process documents on
   the IAOC Web Site that go into further detail and are subject to
   change with experience.

Status of This Memo

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   This Internet-Draft will expire on April 29, 2018.

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   Copyright (c) 2017 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

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Lear                     Expires April 29, 2018                 [Page 1]
Internet-Draft               Venue Selection                October 2017

   the Trust Legal Provisions and are provided without warranty as
   described in the Simplified BSD License.

Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . .   2
   2.  Venue Selection Objectives  . . . . . . . . . . . . . . . . .   3
     2.1.  Core Values . . . . . . . . . . . . . . . . . . . . . . .   3
     2.2.  Venue Selection Non-Objectives  . . . . . . . . . . . . .   5
   3.  Meeting Criteria  . . . . . . . . . . . . . . . . . . . . . .   5
     3.1.  Mandatory Criteria  . . . . . . . . . . . . . . . . . . .   6
     3.2.  Important Criteria  . . . . . . . . . . . . . . . . . . .   6
     3.3.  Other Consideraitons  . . . . . . . . . . . . . . . . . .   9
   4.  Venue Selection Roles . . . . . . . . . . . . . . . . . . . .   9
     4.1.  IETF Participants . . . . . . . . . . . . . . . . . . . .   9
     4.2.  IESG and IETF Chair . . . . . . . . . . . . . . . . . . .  10
     4.3.  The Internet Society  . . . . . . . . . . . . . . . . . .  10
     4.4.  IETF Administrative Oversight Committee . . . . . . . . .  10
     4.5.  IETF Administrative Support Activity  . . . . . . . . . .  11
     4.6.  IETF Administrative Director  . . . . . . . . . . . . . .  11
     4.7.  IAOC Meetings Committee . . . . . . . . . . . . . . . . .  11
   5.  Venue Selection Steps . . . . . . . . . . . . . . . . . . . .  11
     5.1.  Identification  . . . . . . . . . . . . . . . . . . . . .  11
     5.2.  Consultation  . . . . . . . . . . . . . . . . . . . . . .  12
     5.3.  Qualification . . . . . . . . . . . . . . . . . . . . . .  13
     5.4.  Negotiation . . . . . . . . . . . . . . . . . . . . . . .  13
     5.5.  Late Changes  . . . . . . . . . . . . . . . . . . . . . .  13
   6.  IANA Considerations . . . . . . . . . . . . . . . . . . . . .  14
   7.  Security Considerations . . . . . . . . . . . . . . . . . . .  14
   8.  Privacy Considerations  . . . . . . . . . . . . . . . . . . .  14
   9.  Contributors  . . . . . . . . . . . . . . . . . . . . . . . .  14
   10. Acknowledgements  . . . . . . . . . . . . . . . . . . . . . .  15
   11. References  . . . . . . . . . . . . . . . . . . . . . . . . .  15
     11.1.  Normative References . . . . . . . . . . . . . . . . . .  15
     11.2.  Informative References . . . . . . . . . . . . . . . . .  16
   Appendix A.  Change Log . . . . . . . . . . . . . . . . . . . . .  16
   Author's Address  . . . . . . . . . . . . . . . . . . . . . . . .  17

1.  Introduction

   The Internet Administrative Support Activity (IASA) has
   responsibility for arranging IETF plenary meeting venue selection and
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