Open Participation Principle regarding Remote Registration Fee
draft-kuehlewind-shmoo-remote-fee-02

Document Type Active Internet-Draft (individual)
Authors Mirja K├╝hlewind  , Jonathan Reed  , Rich Salz 
Last updated 2021-01-18
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Network Working Group                                      M. Kuehlewind
Internet-Draft                                                  Ericsson
Intended status: Best Current Practice                           J. Reed
Expires: 22 July 2021                                            R. Salz
                                                                  Akamai
                                                         18 January 2021

     Open Participation Principle regarding Remote Registration Fee
                  draft-kuehlewind-shmoo-remote-fee-02

Abstract

   This document proposes a principle for open participation that
   extends the open process principle as defined in RFC3935 by stating
   that there must always be a free option for online participation to
   IETF meetings over the Internet.

Status of This Memo

   This Internet-Draft is submitted in full conformance with the
   provisions of BCP 78 and BCP 79.

   Internet-Drafts are working documents of the Internet Engineering
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   This Internet-Draft will expire on 22 July 2021.

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   Copyright (c) 2021 IETF Trust and the persons identified as the
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Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . .   2
   2.  Principle of open participation . . . . . . . . . . . . . . .   2
   3.  Financial impact  . . . . . . . . . . . . . . . . . . . . . .   3
   4.  Considerations on Use and Misuse of a Free Participation
           Option  . . . . . . . . . . . . . . . . . . . . . . . . .   4
   5.  Acknowledgments . . . . . . . . . . . . . . . . . . . . . . .   4
   6.  Normative References  . . . . . . . . . . . . . . . . . . . .   4
   Authors' Addresses  . . . . . . . . . . . . . . . . . . . . . . .   4

1.  Introduction

   Remote participation for IETF in-person meetings has evolved over
   time from email-only to live chat and audio streaming, and,
   currently, to a full online meeting system that is tightly integrated
   with the in-room session and enables interactive participation by
   audio and video.  Due to this evolution, and because most in-person
   attendees paid registration fees and this has been sufficient to
   support the meeting, online participation has historically been free
   for remote attendees.

   Given this more full-blown participation option, the IETF has started
   to observed an increasing number of remote participants.  This
   increase can be explained by the ease with which new participants can
   join a meeting or only attend selected parts of the meeting agenda,
   and also by a less strongly perceived need to attend every meeting in
   person, either due to financial reasons or other circumstances.  In
   order to better understand these trends the IETF started requiring
   registration as "participant" (in contrast to an "observer") for
   remote participation, still without any registration fee applied.

   With the recent move to full online meetings, however, there is no
   distinction between remote and other participants anymore which lead
   to the introduction of a meeting fee for all participants, removing
   the free remote option.

   This change led to concerns about the impact both on those who
   regularly remotely attend meetings, as well as people looking to
   attend IETF meetings for the first time.  In both cases, even a small
   registration fee can be a barrier to participation.

2.  Principle of open participation

   This document outlines the principle of open participation and
   solicits community feedback in order to reach consensus on this or a
   similar principle that the IETF LLC can use to guide future decision
   about registration fees for full online meetings.

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