Using Microsoft Word to create Internet Drafts and RFCs
RFC 3285

Document Type RFC - Informational (May 2002; No errata)
Obsoleted by RFC 5385
Last updated 2013-03-02
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IESG IESG state RFC 3285 (Informational)
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Network Working Group                                          M. Gahrns
Request for Comments: 3285                                     Microsoft
Category: Informational                                          T. Hain
                                                                   Cisco
                                                                May 2002

        Using Microsoft Word to create Internet Drafts and RFCs

Status of this Memo

   This memo provides information for the Internet community.  It does
   not specify an Internet standard of any kind.  Distribution of this
   memo is unlimited.

Copyright Notice

   Copyright (C) The Internet Society (2002).  All Rights Reserved.

Abstract

   This document describes the steps to configure the Microsoft Word
   application to produce documents in Internet Draft and RFC format.

Table of Contents

   1. Overview.......................................................2
   2. Conventions used in this document..............................2
   3. Instructions for producing Internet drafts and RFCs............3
      3.1 Defining Microsoft Word Page Layout and Styles.............4
      3.2 Positioning the document identifiers on the first page.....7
      3.3 Automatic date.............................................8
      3.4 Automatic reference numbering..............................9
   4. Final fixup: the CRLF program.................................11
   5. Known problems................................................16
      5.1 Margins...................................................16
      5.2 Printing..................................................16
      5.3 The Underscore character..................................17
   6. Formal Syntax.................................................17
   7. Security Considerations.......................................17
   References.......................................................17
   Acknowledgements.................................................17
   Authors' Addresses...............................................18
   Full Copyright Statement.........................................19

Gahrns & Hain                Informational                      [Page 1]
RFC 3285         Using MS Word to create I-Ds and RFCs          May 2002

1. Overview

   This document describes the steps to create a Microsoft Word 97 or
   later template to assist those producing Internet drafts.  The
   resulting configuration allows for simple WYSIWYG editing of drafts
   and RFCs while producing output that is in accordance with IETF draft
   and RFC submission specifications.  (72 Characters per line, 58 lines
   per page, each line terminated by a CRLF, and each page followed by a
   LF, etc.)  Using Word's text justification and table capabilities may
   facilitate creating ASCII stick drawings.

   While the authors happen to have been employed by Microsoft during
   much of this document's evolution, it is not a product of Microsoft
   and is unsupported.

   Included is a detailed description of how the RFC Text and RFC
   Heading styles are defined.  This should prove useful to those
   wishing to do further customization work or to create a similar
   template for other versions of Microsoft Word.

   It also includes a description and the source of the CRLF.EXE program
   that is used to create the final text file output.  Feedback about
   this program is consistent with the fact that each version of Windows
   has a slightly different Generic Printer driver.  Since this document
   will not be kept current with every Windows revision, the code sample
   is provided as a basis for personal customizations.

   Copies of the template in Microsoft Word format and the CRLF.EXE
   program can be found at:

   ftp://ftp.ietf.org/internet-drafts/2-Word.template.rtf
   ftp://ftp.ietf.org/internet-drafts/crlf.exe
   ftp://ftp.rfc-editor.org/in-notes/rfc-editor/2-Word.template.rtf
   ftp://ftp.rfc-editor.org/in-notes/rfc-editor/crlf.exe

   While the process described in this document can be used to create
   Word format documents, using the editions of Microsoft Word for
   Windows or the Apple Macintosh, the actual text format file for
   submission to the I-D or RFC editors is only available from the
   Windows edition.  This limitation is due to the lack of a Generic
   Printer driver for the Macintosh.

2. Conventions used in this document

   In this document the steps for walking a pull-down tree are indented
   on subsequent lines.  This allows abbreviation rather than a barrage
   of 'then click' or 'select' strings in a paragraph form.  Example:

Gahrns & Hain                Informational                      [Page 2]
RFC 3285         Using MS Word to create I-Ds and RFCs          May 2002

         Help
            About Microsoft Word

3. Instructions for producing Internet drafts and RFCs

   1) Microsoft Word's "auto-formatting" can result in some undesired
      characters when creating the IETF standardized format.  (I.e., it
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