Requirements for a Working Group Milestones Tool
RFC 6433

Document Type RFC - Informational (November 2011; No errata)
Updates RFC 6292
Author Paul Hoffman 
Last updated 2015-10-14
Stream IETF
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IESG IESG state RFC 6433 (Informational)
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Responsible AD Russ Housley
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Internet Engineering Task Force (IETF)                        P. Hoffman
Request for Comments: 6433                                VPN Consortium
Updates: 6292                                              November 2011
Category: Informational
ISSN: 2070-1721

            Requirements for a Working Group Milestones Tool


   The IETF intends to provide a new tool to Working Group chairs and
   Area Directors for the creation and updating of milestones for
   Working Group charters.  This document describes the requirements for
   the proposed new tool, and it is intended as input to a later
   activity for the design and development of such a tool.  This
   document updates RFC 6292.

Status of This Memo

   This document is not an Internet Standards Track specification; it is
   published for informational purposes.

   This document is a product of the Internet Engineering Task Force
   (IETF).  It represents the consensus of the IETF community.  It has
   received public review and has been approved for publication by the
   Internet Engineering Steering Group (IESG).  Not all documents
   approved by the IESG are a candidate for any level of Internet
   Standard; see Section 2 of RFC 5741.

   Information about the current status of this document, any errata,
   and how to provide feedback on it may be obtained at

Copyright Notice

   Copyright (c) 2011 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
   Provisions Relating to IETF Documents
   ( in effect on the date of
   publication of this document.  Please review these documents
   carefully, as they describe your rights and restrictions with respect
   to this document.  Code Components extracted from this document must
   include Simplified BSD License text as described in Section 4.e of
   the Trust Legal Provisions and are provided without warranty as
   described in the Simplified BSD License.

Hoffman                       Informational                     [Page 1]
RFC 6433                 WG Milestones Tool Reqs           November 2011

1.  Introduction

   [RFC2418] describes the guidelines and procedures for operation of
   IETF Working Groups (WGs).  Every WG has milestones that the WG is
   supposed to meet, such as the publication of a particular Internet-
   Draft or the beginning of discussion on a particular topic.  A WG's
   charter has several parts; one of those parts is the milestones.
   Changing milestones currently requires Area Director (AD) approval,
   but changing the charter text requires IESG approval.

   Today, the tasks associated with creating and updating WG milestones
   are performed manually by the Secretariat.  Normally, WG chairs send
   email to their AD requesting that milestones be created or updated.
   They send mail to the their AD, or directly to the Secretariat, when
   one or more milestone has been met.  Apart from during WG creation,
   these updates will be made through a separate tool after the
   requirements in this document and in [RFC6292] are met.

   In early 2011, the IETF approved a set of requirements for a tool
   that helps ADs with the WG chartering and rechartering process
   [RFC6292].  During the IESG discussion of that document, it became
   clear that everyone wanted more automation to the milestones process.
   This document is intended to bring that discussion to a general
   consensus for the requirements for the eventual tool.

   Note that this document only discusses updating milestones that an
   active WG is working against.  As described in [RFC6292], when a WG
   is rechartering, the new charter might also include new milestones.
   The tool described here must not change the milestones that are
   proposed for a WG recharter.  That is, there must be two sets of
   milestones kept by the Datatracker, one for the current WG charter
   and one for a proposed recharter; the tool described here must only
   affect the first of these two sets.

   The IETF Administrative Oversight Committee (IAOC) would like to
   create a better tool for the tasks of WG milestone creation and
   updating, and this document lists the requirements for such a tool.
   When complete, this document may be used to issue an request for
   proposals for the design and development of the tool.  This document
   was prepared at the request of the IAOC.

2.  Users of the Tool

   This tool can only be used by WG chairs and ADs, not by other members
   of the IETF community.  The tool will use the login and access
   control features that will already be in place from the outcome of

Hoffman                       Informational                     [Page 2]
RFC 6433                 WG Milestones Tool Reqs           November 2011

   the tool created by [RFC6292].  It is important to note that some
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