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Meeting Slides RFC Series Oversight Committee (RSOC) (rfcedprog) IAB ASG
Title 2014-12-10-rsoc-minutes
State Active
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Last updated 2022-06-10

Minutes of the December 10, 2014 RSOC Meeting

Reported by: Cindy Morgan, IETF Secretariat

- Nevil Brownlee
- Heather Flanagan (RSE, non-voting)
- Tony Hansen
- Joe Hildebrand
- Bob Hinden
- Alexey Melnikov (Chair)
- Cindy Morgan (Scribe)
- Ray Pelletier (IAOC Liaison, non-voting)
- Robert Sparks

- Sarah Banks
- Joel Halpern (Lead)


0. Review of minutes

  The minutes of the 8 October 2014 and 13 November 2014 RSOC meetings 
  were approved.

1. Agenda bash

  No new items were added to the agenda.

2. SoWs, RFPs, and RFI

2.1. DOI and Website

  Heather Flanagan reported (and Ray Pelletier confirmed) that the DOI 
  RFP is ready to go to the IAOC with a recommendation.

  Heather Flanagan reported that she is setting up meetings next week to 
  discuss questions with the vendors who responded to the website RFP.

2.2. Format

  Heather Flanagan reported that the XML2RFC Version 3 vocabulary draft 
  and the RFC Format Framework draft both need another update before 
  the SOWs can go out for public comment.

2.3. Fonts

  Heather Flanagan reported that the font situation is more challenging 
  than initially anticipated. At the suggestion of the Tools Development 
  Team, she has created an RFI on this topic, and has one lead on a 
  person who may be able to provide some guidance.

3. Format update

  Heather Flanagan reported that the XML2RFC Version 3 vocabulary draft 
  and the RFC Format Framework draft are both approaching a point were 
  coding from them can begin soon.

4. RPC update:

  Heather Flanagan noted that while the SLA numbers were closer to 
  normal in November, she expects to see another dip in December, as 
  editors spent much time working directly with authors as a result of 
  the writing lab experiment held at IETF 91.

  Alice Russo is returning from maternity leave this week, and Heather 
  Flanagan plans to have a face-to-face meeting with the RPC team in 
  Seattle in late January 2015.

5. Report out from IETF 91

5.1. Writing Lab feedback

  Heather Flanagan reported on the results of the writing lab experiment 
  held during IETF 91.  Ten sessions were held (out of 18 possible 
  slots; not all were expected to be filled). A survey was distributed 
  to the authors afterwards.

  - 7 of 10 authors replied to the survey.
  - 7 of 7 respondents returned positive feedback in their surveys.
  - 7 of 7 respondents replied positively that they could use what they 
  - 6 of 7 respondents would participate in this activity again; the 7th 
    would recommend it to others.
  - There were mixed reviews on the amount of time allotted; some 
    authors wanted more than one hour.
  - There was positive feedback on editor knowledge and on the handout 
    authors were given on things to remember in the future.

  Other suggestions from the survey included:

  - Expanding sessions to two hours.
  - Setting up a mailing list to post language questions to.
  - Using an example draft that has common issues.
  - Considering online sessions during and between IETF meetings.

  Heather Flanagan noted that overall, there is an interest in the 
  community for continuing this sort of effort. However, since it does 
  require a significant amount of effort form the RPC (thus affecting 
  their ability to publish documents in the queue in a timely fashion), 
  Heather is looking at ways to balance this.  This topic will be on the 
  agenda for her face-to-face meeting with the RPC in January.

5.2. RPC Vendor Selection committee kickoff meeting

  The RPC vendor selection committee met during IETF 91; the focus was 
  largely on the service level agreements.  Heather Flanagan has asked 
  Adrian Farrel and Ole Jacobsen to take the SOW and find out if it 
  would make sense to outside vendors not already embedded in the IETF 
  process.  Heather added that the timeline for the vendor selection 
  committee remains unchanged.

5.3. Stream Manager meeting

  Heather Flanagan met with the stream managers during IETF 91. They 
  discussed the RPC SLAs, and are working to get examples of how the 
  numbers would play out in different scenarios. Brian Haberman is 
  helping with the statistical analysis; Heather hopes to have the 
  numbers in a few weeks.

5.4. IRSG dinner

  Heather Flanagan was invited to attend the IRSG dinner at IETF 91 to 
  discuss the upcoming format changes. The IRSG (as well as the IAB and 
  IESG) volunteered to help with testing as things become more concrete.  
  The streams are discussing amongst themselves what the changes will 
  mean for them and how they process documents.

6. Miscellaneous

  Heather Flanagan reported that she attended the recent International 
  Association of Scientific, Technical, and Medical Publishers 
  workshops. She believes the workshops were helpful; there was a lot of 
  discussion about what authors are asking of publishers, and Heather 
  expects that will be useful in helping anticipate the needs of I-D 
  authors in the future.

  Heather Flanagan will send a report on the workshops to the RSOC. She 
  noted that her favorite topic was the look at traditional metrics 
  versus alternative metrics.

7. AOB

  There was no other business, and the meeting was adjourned.