2018-09-27-rsoc-minutes
slides-interim-2022-rfcedprog-08-sessa-2018-09-27-rsoc-minutes-00

RFC SERIES OVERSIGHT COMMITTEE (RSOC)
September 27, 2018 RSOC Meeting

Reported by: Cindy Morgan, IETF Secretariat

ATTENDEES
---------------------------------
 Sarah Banks (Chair) 
 Nevil Brownlee (outgoing)
 Heather Flanagan (RSE, non-voting)
 Joel Halpern (outgoing)
 Tony Hansen 
 Christian Huitema
 Cindy Morgan (Scribe, non-voting)
 Adam Roach
 Peter Saint-Andre
 Robert Sparks (Lead) 
 Martin Thomson (outgoing)
 Portia Wenze-Danley (IETF LLC Board Liaison, non-voting)

REGRETS
---------------------------------
 Bob Hinden (outgoing)

MINUTES
---------------------------------

0. Review of minutes

  The minutes of the 23 August 2018 meeting were approved.

1. New RSOC members

  Heather Flanagan welcomed new members Christian Huitema and Peter 
  Saint-Andre to the RSOC, and thanked outgoing members Nevil Brownlee, 
  Joel Halpern, and Bob Hinden.

  Heather asked if there were any questions about the RSE operating 
  procedures (previously sent by email) or the RSOC procedures <https://
  www.iab.org/activities/programs/rfc-editor-program/rsoc-procedures/>. 
  She noted that the goal of the RSE operating procedures is to smooth 
  over any transition from one RSE to the next.
  
2. Format work update

  Heather Flanagan reported that the next steps are the publication 
  formatters for HTML and PDF. Henrik Levkowetz is documenting issues 
  with the xml2rfcv3 vocabulary in draft-levkowetz-xml2rfc-v3-
  implementation-notes. The issues are being discussed on the xml2rfc-
  dev list and recorded in the GitHub space 
  <https://github.com/rfc-format/draft-iab-xml2rfc-v3-bis>. 

  Adam Roach reported that the IESG has discussed relaxing the idnits 
  tool to allow for non-ascii characters so that there can be drafts in 
  the pipeline once the tools are ready.

  Heather Flanagan asked if there were any thoughts about trying 
  something similar with SVG. Robert Sparks replied that there isn't an 
  equivalent for SVG.

3. Other in-progress items

3.1. Crossref and DOIs

  Heather Flanagan reported that the issue with DOIs not being 
  registered has been resolved as of 11 September 2018. The billing 
  address has been changed to iad@ietf.org, cc'ing Portia Wenze-Danley 
  directly. Portia noted that the address may change again with the 
  transition from the IAOC to the IETF LLC Board. 

3.2. RFC Editor priorities

  Heather Flanagan reported that the current top priorities for the RFC 
  Editor are:

  - Publishing documents
  - Testing the format tools
  - Training new staff

  The current top priorities for the RSE are:

  - Working on the format project
  - Planning for 2019 and beyond
  - Facilitating the RSOC changeover
  - Working on the Fifty Years of RFCs article
  - Continuing the planning and other work involved in determining the 
    level of confusion around streams and statuses within the Series, 
    and what might be done about it

  Sarah Banks asked if the headcount change for the RPC would affect the 
  SLA numbers.

  Heather Flanagan replied that there is always an impact when the 
  headcount changes, but that it is the contractor's responsibility to 
  handle. She added that the new format work is also going to affect the 
  SLA numbers, so it would be difficult to attribute any potential dip 
  to one specific thing.

3.3. IPJ article / 50 Years of RFCs

  Heather Flanagan reported that she has initial text from Steve Crocker 
  for the "50 Years of RFCs" article, and that she is chatting with 
  Leslie Daigle about her contribution. She is also looking for input 
  from Sandy Ginoza. Heather expects to have a -00 version of the text 
  published in time for IETF 103.

3.4. Streams and statuses

  Heather Flanagan reported that she talked to Dan York and Greg Wood at 
  IETF 102 about how the Internet Society handles getting input beyond 
  the usual suspects. They have a few marketing groups that they work 
  with, and Heather expects to hear more from them when they return from 
  the Internet Society all-hands meeting in Panama.

4. RPC update

  The RPC is currently training two new editors. One of the current 
  editors will be leaving soon to start grad school.

  Heather Flanagan has an in-person meeting scheduled with the RPC on 4 
  October 2018 to discuss project planning for 2019. The priorities for 
  2019 will be publishing documents, working on the new format rollout, 
  and possibly making changes to the errata system. Heather also plans 
  to do an internal review of the current SLA with the RPC, and discuss 
  further AUTH48 experiments. 

5. IETF 103 Planning

  Heather Flanagan asked if the Thursday lunch slot in Bangkok would 
  work for everyone. Sarah Banks noted that adding an extra half-hour to 
  the meeting would be helpful since the SLA metrics will be reviewed. 
  Heather Flanagan added that it would be useful to have Sandy Ginoza 
  participate in that conversation.

  Once the agenda for IETF 103 is published, Heather Flanagan will send 
  out a Doodle poll asking whether people would prefer to start 30 
  minutes before the lunch slot begins, or extend the meeting 30 minutes 
  past the end of the lunch slot.

6. AOB

  Robert Sparks asked that RSOC Chair selection be added to the agenda 
  for Bangkok.

  Christian Huitema asked if there was an RSE Dashboard that he could 
  look at. Heather Flanagan pointed him to the Reports page on the RFC 
  Editor website <https://www.rfc-editor.org/report-summary/>.

  Christian Huitema asked if there are any milestones published for the 
  new format work. Heather Flanagan replied that most of the milestones 
  currently being tracked are tools-based, and that there is a wiki page 
  tracking the progress of those tools at 
  <https://trac.tools.ietf.org/tools/ietfdb/wiki/FormatToolsPlan>.