2019-08-12-rsoc-minutes
slides-interim-2022-rfcedprog-09-sessa-2019-08-12-rsoc-minutes-00

RFC SERIES OVERSIGHT COMMITTEE (RSOC)
August 12, 2019 RSOC Meeting

Reported by: Cindy Morgan, IETF Secretariat

ATTENDEES
---------------------------------

  Sarah Banks (RSOC Chair) 
  Heather Flanagan (RSE, non-voting)
  Tony Hansen 
  Christian Huitema (IAB Lead)
  Cindy Morgan (Scribe, non-voting)
  Mark Nottingham 
  Adam Roach
  Portia Wenze-Danley (IETF LLC Board Liaison, non-voting)

REGRETS
---------------------------------

  Peter Saint-Andre

NEW ACTION ITEMS
---------------------------------

- 2019-08-12: Portia Wenze-Danley to follow up with the IETF LLC 
  regarding a two-year extension of the RPC contract.

- 2019-08-12: Sarah Banks to draft a statement of work for a person to 
  temporarily handle the tactical aspects of the RFC Series Editor role 
  during the ongoing community discussion about the RFC Editor Model. 
  Target date: Send to the IAB and IETF LLC by 2019-08-19.

- 2019-08-12: Mark Nottingham to check with Ted Hardie and Cindy Morgan 
  about setting up an RSOC wiki on the IAB website.

MINUTES
---------------------------------

0. Agenda bash

  Sarah Banks asked to add an item to approve the minutes from the 
  2019-07-25 RSOC meeting. Mark Nottingham asked for more time to review 
  the minutes, so approval of those minutes will be added to the 
  2019-08-19 agenda instead.

1. Administrivia

1.1. Meeting minutes

  The following meeting minutes were approved:

  - 2019-06-10 RSOC meeting
  - 2019-07-22 RSOC meeting

1.2. Next RSOC Meeting

  The next RSOC meeting will be a conference call on 2019-08-19 at 2200 
  UTC.

1.3. F2F meeting between RSE and RPC October 7-8 in Fremont, California

  Heather Flanagan will have a face-to-face meeting with the RFC 
  Production Center to go through open action items and other things 
  that need to be documented before Heather departs at the end of the 
  year.

1.4. draft-iab-fiftyyears 

  Heather Flanagan reported that the community review period for draft-
  iab-fiftyyears has ended. Heather has posted an update that 
  incorporates the feedback received, and asked the IAB to approve the 
  document. Cindy Morgan noted that this will be on the IAB agenda for 
  2019-08-21.


2. RPC extension 

  The RSOC agreed to request that the RPC contract be extended by two 
  years. Heather Flanagan noted that this would be the last extension 
  allowed by the current contract, so the RSOC would need to put the 
  contract out to bid in 2021 for a new contract that would start in 
  2022.

  Christian Huitema noted that it would be good if the RSE and RPC 
  contracts do not come up for renewal at the same time. The RSOC agreed 
  with that; Sarah Banks said that once the current RPC contract renewal 
  is finalized, any adjustments to make sure the contracts are staggered 
  can happen on the RSE contract side.

  Action item: Portia Wenze-Danley to follow up with the IETF LLC 
  regarding a two-year extension of the RPC contract.


3. RSOC proposal re RSE role

  The RSOC discussed how to handle the RSE role, given Heather 
  Flanagan's planned departure at the end of the year as well as the 
  ongoing community discussion about the RFC Editor Model. During the 
  plenary at IETF 105, Heather Flanagan mentioned that the most 
  important thing during that transition period will be making sure that 
  the day-to-day tactical things continue to happen and that the RPC has 
  someone that they can come to with any questions.

  Sarah Banks suggested putting out a statement of work for a temporary 
  person to handle the tactical parts of the current RSE role after 
  Heather Flanagan's departure. Sarah noted that this is not the process 
  outlined in RFC 6635, but a temporary measure to ensure that RFCs 
  continue to be published while the community has a full discussion 
  about the RFC Editor Model. Sarah noted that the role would need to 
  have an explicit time bound on it (e.g. two years) since it is 
  intended as a temporary measure. However, since this is not the 
  current process outlined in RFC 6635, the community would need to be 
  able to provide input before proceeding with this plan.

  The RSOC agreed that this seems like a reasonable proposal and that 
  they should bring it to the IAB, IETF LLC, and the community.

  Action item: Sarah Banks to draft a statement of work for a person to 
  temporarily handle the tactical aspects of the RFC Series Editor role 
  during the ongoing community discussion about the RFC Editor Model.

  Sarah Banks noted that she would like to be able to send the SOW out 
  to the IAB and IETF LLC no later than 2019-08-19, so she asked the 
  RSOC to be prompt with their reviews.

  If the IAB and IETF LLC agree with this approach, the proposal and 
  draft SOW will be sent out to the community for review.

  Heather Flanagan noted that she has been keeping a log of the day-to-
  day activities she spends time on as the RSE; this could be used as 
  input to the statement of work for the temporary tactical manager.


4. Cluster 238 update

  Heather Flanagan reported that two documents (draft-ietf-mmusic-ice-
  sip-sdp and draft-ietf-mmusic-sdp-uks) continue to hold up the bulk of 
  C238. Both documents were discussed on the 2019-08-08 IESG telechat. 
  Once those documents are approved, it will release approximately 20 
  documents (1275 pages) into the RFC Editor Queue, all of which will be 
  converted to v3. Adam Roach said that he is hoping to have those 
  documents approved by the end of this week (2019-08-16).

  Heather Flanagan reported that a mailing list has been created for all 
  of the authors involved in C238; that mailing list will be copied on 
  all of the AUTH48 emails. Because things like terminology and 
  definitions need to be consistent among all of the documents in the 
  cluster, a question about one document could have implications for 
  another document in the cluster that has different authors.

  Adam Roach noted that he is planning to do a post-mortem to see how 
  such a large cluster came to be in the first place, in hopes that 
  similar situations could be avoided in the future.


5. RFC Editor 2020 budget

  Heather Flanagan reported that she sent email to Portia Wenze-Danley 
  about the RFC Editor's 2020 budget with a list of items that should be 
  budgeted for:

  - 5 RSE trips (3 IETF meeting, 1 IESG retreat, 1 visit to the RPC)
  - 2 annual memberships (International Association of STM Publishers, 
    Crossref)
  - Base RPC costs (and expectations for that to grow in 2022)
  - Tooling projects that will impact RPC resources (AUTH48, format)


6. AOB

6.1. RPC SLA

  Heather Flanagan noted that one concern for the RSOC circa 2012-2013 
  was how long it takes to train new editors (back then, around 18 
  months), because the RPC uses such a specialized set of tools and XML 
  vocabulary. At that time, much work was done to improve tooling and 
  document processes so that the training time could decrease. 
  Improvements were made, but the RPC has noticed the amount of time 
  needed to train new editors is creeping back up with the transition to 
  v3.

  Sarah Banks requested that an item be added to the 2019-08-19 agenda 
  to discuss the RPC SLA and ask clarifying questions. Sandy Ginoza from 
  the RPC will be invited to join that meeting.

  Tony Hansen observed that the current SLA was a compromise. While it 
  is significantly better than the previous SLA, there are still tweaks 
  that could be made to account for outside factors that affect page 
  rates (e.g. tools testing).

6.2. RPC at Face-to-Face RSOC meetings

  The RSOC agreed to invite the RPC to attend their face-to-face 
  meetings. Heather Flanagan will follow up with the RPC and invite them 
  to the lunch meeting at IETF 106.

6.3. RSOC Wiki

  Action item: Mark Nottingham to check with Ted Hardie and Cindy Morgan 
  about setting up an RSOC wiki on the IAB website.

6.4. RSE Transition

  Sarah Banks asked Heather Flanagan if she would consider getting on a 
  recorded WebEx meeting to discuss the RSE role and things that it 
  would be helpful for a new person to know during the transition. The 
  RSOC will discuss this with Heather further at their meeting on 
  2019-08-19.