RFC SERIES OVERSIGHT COMMITTEE (RSOC) October 15, 2019 RSOC Meeting Reported by: Cindy Morgan, IETF Secretariat ATTENDEES --------------------------------- Sarah Banks (RSOC Chair) Heather Flanagan (RSE, non-voting) Tony Hansen Christian Huitema (IAB Lead) Cindy Morgan (Scribe, non-voting) Adam Roach Peter Saint-Andre REGRETS --------------------------------- Mark Nottingham Portia Wenze-Danley (IETF LLC Board Liaison, non-voting) RSOC DECISIONS: 2019 --------------------------------- - 2019-02-19: RSOC concludes that handling the management of the v3 grammar will be the RFC Series Editor's call. - 2019-04-30: RSOC endorses Heather Flanagan asking the IAB to progress draft-flanagan-fiftyyears-05 on the IAB stream. - 2019-07-22: RSOC agrees on the following RPC SLA exception process: • The RSE will notify the IETF LLC that the SLA will be missed in Q3 2019, and that an exception has been requested by the RPC. • The IETF LLC will request a report from the RPC to explain why the SLA will be missed, and how resources are being used for things not currently counted towards the SLA. - 2019-07-25: RSOC will invite the RPC to participate as non-voting members in face-to-face RSOC meetings. - 2019-08-12: RSOC will request that the IETF LLC extend the RPC contract by two years. - 2019-08-12: RSOC will put out an SOW for a temporary RFC Series Project Manager to handle the day-to-day tactical functions while the community discusses the evolution of the RFC Editor Model. - 2019-08-19: RSOC will request that the IETF LLC suspend the RPC SLA until after Q1 2020: • 2019-09-15: New format goes live • 2019-09-15 - 2019-10-31: Identify and fix critical bugs • 2019-11-01: RPC workload considered stable for new state of play • 2019-11-01 - 2020-01-21: RPC works in the new state of play and collects input on what that means for their workload • 2020-01-21: RSOC proposes updated SLA - 2019-10-15: RSOC will make sure that "maintenance of the RFC Style Guide" goes into the SOW for the next permanent RSE. - 2019-10-15: RSOC will make sure that "updating the AUTH48 process" goes into the SOW for the next permanent RSE. ACTION ITEM REVIEW --------------------------------- New: - 2019-10-15: Heather Flanagan to work with the RPC to write down some guidance as to what is meant by the goal to to re-render the output formats of existing documents as infrequently as possible. - 2019-10-15: Sarah Banks to follow up with the RSOC and Portia Wenze- Danley via email about asking the LLC to keep Heather Flanagan on retainer for three months to help with the temporary RFC Series Project Manager transition. In Progress: - 2019-09-09: RSOC members to submit questions for the Q&A with Heather Flanagan to be used for on-boarding future RSEs. - 2019-08-12: Mark Nottingham to check with Ted Hardie and Cindy Morgan about setting up an RSOC wiki on the IAB website. Done: - 2019-09-09: Heather Flanagan and the RSOC to produce a blog post about the new format and the first v3 RFC. - 2019-09-09: Sarah Banks to collate the feedback on the new SOW. - 2019-09-09: Sarah Banks to send out a Doodle poll to schedule a call during the week of 2019-09-16 to discuss the feedback on the SOW. - 2019-08-19: Sarah Banks and Portia Wenze-Danley to figure out who will take the SLA timeline back to the LLC. - 2019-08-12: Portia Wenze-Danley to follow up with the IETF LLC regarding a two-year extension of the RPC contract. 1. Administrivia 1.1. Meeting Minutes The minutes of the 2019-09-09 RSOC meeting were approved. 1.2. Action item review The action item list was reviewed. (See list above.) 2. v3 Output Formats: Short/long Term Maintenance Plan Heather Flanagan noted that when the v3 project started, they knew that the output formats would not be the canonical format, but that there would occasionally be a need to re-render the output formats from the canonical XML. The original goal was to re-render the output formats of existing documents as infrequently as possible. Heather asked the RSOC if that was still the goal. Adam Roach asked what the concerns are with re-rendering documents. Heather Flanagan replied that the RPC will need to track precisely when a document is rendered or re-rendered because that information is often requested in subpoenas; the RPC needs to be able to respond with an accurate date for when each document was made available to the public in each format. Peter Saint-Andre asked why the canonical XML format would not be used to respond to subpoenas. Heather Flanagan replied that XML is not of practical use to lawyers because it is not easily human-readable. After a discussion the RSOC agreed that minimal re-rendering should remain the goal. Action item: Heather Flanagan to work with the RPC to write down some guidance as to what is meant by the goal to to re-render the output formats of existing documents as infrequently as possible. Heather Flanagan noted that in the future, the RSOC may want to consider whether to re-render the RFC output formats to keep up with things like changes to best practices for accessibility. 3. RFC Style Guide Heather Flanagan proposed that she plan to update the RFC version of the RFC Style Guide (RFC 7322) by the end of the year, and that further changes be postponed until the next RSE is hired; this would not be a project for the temporary RFC Series Project Manager. In the interim period, the RPC can put any new changes into the web portion of the Style Guide . The RSOC agreed that this was a reasonable plan. Heather Flanagan noted that the RSOC should make sure that maintenance of the RFC Style Guide goes into the SOW when the RSOC is looking to hire the next RSE. 4. AUTH48 Changes Heather Flanagan noted that making changes to the AUTH48 process had been the next big planned project after the new format project was completed. Since this will have broad implications, this should not be something for the RFC Series Project Manager, but instead should go into the SOW for the next RSE. 5. Current RSE priorities Heather Flanagan reviewed her list of current priorities for the rest of 2019 with the RSOC: 1. xml2rfc v3 7991bis and the v3 format, 2. RFC Model process discussion, 3. 2019 vendor evaluation, 4. publish new style guide (4 November I-D cut-off date), 5. RSE Ops Guide and Reading List 6. AUTH48 for Fifty Years of RFCs, 7. resolve the RFC 32 issue, 8. archival support for v3 (contact archival partners) 6. Reminder: 2020 marks 10 years with AMS as the home of the RPC/ Publisher 7. LLC Board actions Sarah Banks asked the RSOC whether they should recommend that the IETF LLC take Heather Flanagan up on her offer to remain available on retainer for three months after the end of her contract to help with the temporary RFC Series Project Manager transition. The RSOC members who were on the call agreed that this was a good idea. Action item: Sarah Banks to follow up with the RSOC and Portia Wenze- Danley via email about asking the LLC to keep Heather Flanagan on retainer for three months to help with the temporary RFC Series Project Manager transition.