RFC SERIES OVERSIGHT COMMITTEE (RSOC) November 21, 2019 RSOC Meeting Reported by: Cindy Morgan, IETF Secretariat ATTENDEES --------------------------------- Sarah Banks (RSOC Chair) Jay Daley (IETF LLC Board Liaison, non-voting) Heather Flanagan (RSE, non-voting) Tony Hansen Christian Huitema (IAB Lead) Mark Nottingham Cindy Morgan (Scribe, non-voting) Adam Roach Peter Saint-Andre Portia Wenze-Danley (outgoing IETF LLC Board Liaison, non-voting) GUESTS --------------------------------- Sandy Ginoza, RFC Production Center RSOC DECISIONS: 2019 --------------------------------- - 2019-02-19: RSOC concludes that handling the management of the v3 grammar will be the RFC Series Editor's call. - 2019-04-30: RSOC endorses Heather Flanagan asking the IAB to progress draft-flanagan-fiftyyears-05 on the IAB stream. - 2019-07-22: RSOC agrees on the following RPC SLA exception process: • The RSE will notify the IETF LLC that the SLA will be missed in Q3 2019, and that an exception has been requested by the RPC. • The IETF LLC will request a report from the RPC to explain why the SLA will be missed, and how resources are being used for things not currently counted towards the SLA. - 2019-07-25: RSOC will invite the RPC to participate as non-voting members in face-to-face RSOC meetings. - 2019-08-12: RSOC will request that the IETF LLC extend the RPC contract by two years. - 2019-08-12: RSOC will put out an SOW for a temporary RFC Series Project Manager to handle the day-to-day tactical functions while the community discusses the evolution of the RFC Editor Model. - 2019-08-19: RSOC will request that the IETF LLC suspend the RPC SLA until after Q1 2020: • 2019-09-15: New format goes live • 2019-09-15 - 2019-10-31: Identify and fix critical bugs • 2019-11-01: RPC workload considered stable for new state of play • 2019-11-01 - 2020-01-21: RPC works in the new state of play and collects input on what that means for their workload • 2020-01-21: RSOC proposes updated SLA - 2019-10-15: RSOC will make sure that "maintenance of the RFC Style Guide" goes into the SOW for the next permanent RSE. - 2019-10-15: RSOC will make sure that "updating the AUTH48 process" goes into the SOW for the next permanent RSE. - 2019-11-21: RSOC selected the bidder with whom the Executive Director and LLC will begin contract negotiations for the Temporary RFC Series Project Manager. (Name to be added once contract negotiations are complete and the contract is announced.) ACTION ITEM REVIEW --------------------------------- New: - 2019-11-21: Heather Flanagan to send RSOC a list of things that should be included in her 3-month contract extension to help transition to the Temporary RFC Series Project Manager. In Progress: - 2019-10-15: Heather Flanagan to work with the RPC to write down some guidance as to what is meant by the goal to minimize re- rendering of the RFC output formats. - 2019-10-15: Sarah Banks to follow up with the RSOC and Portia Wenze- Danley via email about asking the LLC to keep Heather Flanagan on retainer for three months to help with the temporary RFC Series Project Manager transition. - 2019-09-09: RSOC members to submit questions for the Q&A with Heather Flanagan to be used for on-boarding future RSEs. - 2019-08-12: Mark Nottingham to check with Ted Hardie and Cindy Morgan about setting up an RSOC wiki on the IAB website. 1. RSE Priorities - status RSOC reviewed the RSE's priorities for the rest of 2019. Heather Flanagan reported that the is likely to finish the following projects: - RFC Model process discussion ◦ Calls done, draft done, session done ◦ Next steps to be turned over to the IAB - 2019 vendor evaluation ◦ Not yet started; highest priority after IETF 106 - RSE Operating Guide and Reading List ◦ Not yet started; priority after IETF 106 - AUTH48 for Fifty Years of RFCs ◦ RPC does plan to start the AUTH48 on this so that we can publish in 2019 The following projects are unlikely to be finished by the end of 2019: - xml2rfc v3 7991bis and the v3 format - Publish new style guide ◦ Important, but not as important as publishing docs - Resolve the RFC 32 issue - Archival support for v3 (contact archival partners Computer History Museum and National Library of Sweden) 2. XML Vocabulary Heather Flanagan reported that she has been working on the -bis document for RFC 7991, 'The "xml2rfc" Version 3 Vocabulary.' Creating the -bis document and associated .rng is best done using a special build environment, but it is still not easy. There has been ongoing disagreement between the design team and the tools developers about how to document the v3 vocabulary. Sarah Banks suggested that mediating that would fall to whomever is chosen as the Temporary RFC Series Project Manager. 3. AOB Sarah Banks noted that this would be Portia Wenze-Danley's last RSOC meeting. The RSOC thanked Sarah for her service. 4. Executive Session - Temporary RFC Series Project Manager RSOC discussed the bid for the Temporary RFC Series Project Manager in an executive session. RSOC selected the bidder with whom the Executive Director and LLC will begin contract negotiations. RSOC will meet with the bidder on Friday, 2019-11-22 to discuss the project. Cindy Morgan will reserve a meeting room at IETF 106 and send out WebEx details. Action item: Heather Flanagan to send RSOC a list of things that should be included in her 3-month contract extension to help transition to the Temporary RFC Series Project Manager.