Nomcom 2007-8: Requirements for the Open IAOC Position
August 30, 2007
From: NomCom Chair <email@example.com>
To: IETF Announcement list <firstname.lastname@example.org>
Date: August 30, 2007
Subject: Nomcom 2007-8: Requirements for the Open IAOC Position
Folks, The following is the IAOC's desired expertise in the candidates for the open IAOC position. The nomcom is now accepting the community's input on the qualifications required for that position. Please send your notes, either as commentary on the following or independent notes to nomcom07 at ietf.org. Thank you. regards, Lakshminath -------- Original Message -------- Subject: Requirements for Open IAOC Position Date: Fri, 24 Aug 2007 12:05:38 -0400 From: IETF Executive Director <exec-director at ietf.org> To: NomCom Chair <nomcom-chair at ietf.org> CC: exec-director at ietf.org, kurtis at kurtis.pp.se, iaoc at ietf.org Dear Lakshminath: Below is a description of the expertise desired in the candidate selected to fill the position of the IAOC member whose term will expire during the first IETF Meeting in 2008. Regards, Barbara ------------------------------------------ This note outlines the expertise and duties for a member of the IETF Administrative Oversight Committee (IAOC). The structure of the IETF Administrative Support Activity (IASA) is described and regulated in BCP101. BCP101 defines the IASA as The IETF Administrative Support Activity (IASA) provides the administrative structure required to support the IETF standards process and to support the IETF's technical activities. As of the time at which this document was written, this included the work of IETF working groups, the IESG, the IAB, and the IRTF. Should the IETF standards process at some future date come to include other technical activities, the IAOC is responsible for developing plans to provide administrative support for them. Such support includes, as appropriate, undertaking or contracting for the work described in [RFC3716], including IETF document and data management, IETF meetings, and any operational agreements or contracts with the RFC Editor and the Internet Assigned Numbers Authority (IANA). The IASA is also ultimately responsible for the financial activities associated with IETF administrative support, such as collecting IETF meeting fees, paying invoices, managing budgets and financial accounts, and so forth. The IASA is responsible for ensuring that the IETF's administrative needs are met, and met well. The IETF does not expect the IASA to undertake the bulk of this work directly; rather, the IETF expects the IASA to contract this work from others and to manage these contractual relationships to achieve efficiency, transparency, and cost effectiveness. The IASA is distinct from IETF-related technical functions, such as the RFC Editor, the IANA, and the IETF standards process itself. The IASA has no influence on the technical decisions of the IETF or on the technical contents of IETF work. Note, however, that this in no way prevents people who form part of the IASA from participating as individuals in IETF technical activities. The exact mechanics of how the IAOC operates and governs are further described in BCP101. Besides providing the above mentioned operational support for the IETF together with and through the IAD, the members of the IAOC as well as the IAD serves as Trustees of the IETF Trusts, that holds the IETFs intellectual property assets, for example in the form of copyrights to the RFCs, the name IETF, logo etc. BCP101 in paragraph 3.2 defines the role of the IAOC as The IAOC's role is to provide appropriate direction to the IAD, to review the IAD's regular reports, and to oversee IASA functions to ensure that the administrative needs of the IETF community are being properly met. The IAOC's mission is not to be engaged in the day- to-day administrative work of the IASA, but rather to provide appropriate direction, oversight, and approval. Therefore, the IAOC's responsibilities are as follows: o To select the IAD and to provide high-level review and direction for his or her work. This task should be handled by a sub- committee, as described above. o To review the IAD's plans and contracts to ensure that they will meet the administrative needs of the IETF. o To track whether the IASA functions are meeting the IETF community's administrative needs, and to work with the IAD to determine a plan for corrective action if they are not. o To review the IAD's budget proposals to ensure that they will meet the IETF's needs, and to review the IAD's regular financial reports. o To ensure that the IASA is run in a transparent and accountable manner. Although the day-to-day work should be delegated to the IAD and others, the IAOC is responsible for ensuring that IASA finances and operational status are tracked appropriately, and that monthly, quarterly, and annual financial and operational reports are published to the IETF community. o To designate, in consultation with the IAB and the IESG, the person or people who carry out the tasks that other IETF process documents say are carried out by the IETF Executive Director. The IAOC's role is to direct and review, not to perform, the work of the IAD and IASA. The IAOC holds periodic teleconferences and face- to-face meetings as needed to carry out the IAOC's duties efficiently and effectively. If there is no IAD or if the IAD is unavailable, the IAOC may temporarily assign the IAD's duties to individual members of the IAOC. The update (RFC4371) to the original BCP101 (RFC4071) outlines the IETF Trust. The IETF Trust is therein defined as A Trust ("the IETF Trust") has been formed for the purpose of acquiring, holding, maintaining, and licensing certain existing and future intellectual property and other property used in connection with the administration of the IETF. The Trust was formed by the signatures of its Settlors and initial Trustees. The Settlors, who contributed initial intellectual property to the Trust, were ISOC and the Corporation for National Research Initiatives. The Trustees of the IETF Trust are the members of the IAOC, and the Beneficiary of the IETF Trust is the IETF as a whole. In its administration of IPR under the terms of BCP 101, the IASA, including the IAD and the IAOC, will treat the IETF Trust rather than ISOC as the proper entity for ownership and licensing of IETF IPR. Specifically, references to ISOC in sections 3.1, 5.3, and 7 of  shall be interpreted as referring to the IETF Trust wherever IPR issues are concerned. The duty to serve as Trustees is added to section 3.2 of . Based on the above mentioned roles, duties, responsibilities and experience in operating the IASA so far, the current IAOC believes the following set of experience is valuable in serving as a member of the IAOC as well bringing value to the IAOC o Previous management experience, such as team-leader, group director etc is essential. o Previous budget responsibilities. The ability to work with budget and financial terminology, as well as basic knowledge of accounting and auditing practices and regulations is essential. o Previous experience in the IETF, and a good understanding of the IETF processes, such as having been a working-group chair, IESG or IAB member, certainly helps. At the time of writing of this note, the IAOC and the IETF Trust,operates through conference calls and two face-to-face retreats per year. The IAOC in addition has formed a number of subcommittees thatare made up of it's members. At the time of writing, this call-schedule is 10.00-11.00 EST 1 Thursday of the month, IAOC call 2 Thursday of the month, IAOC subcommittee call 3 Thursday of the month, IAOC/Trust call however, these call times will be adopted to suit the current membership of the IAOC, and are only provided to give an overview of the workload. In addition, the work required will vary periodically depending on the items on the IAOC/Trusts plate. For example around times of RFPs issued for the various contracted services, the load will be higher. On average over the year the time commitment is likely to be 5-10 hours a week. Mail volume is generally low, but there are periods of contract and related paper reviews.