High level guidance for the meeting policy of the IETF
draft-krishnan-ietf-meeting-policy-02

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Internet Engineering Task Force                              S. Krishnan
Internet-Draft                                                  Ericsson
Intended status: Best Current Practice                  January 12, 2017
Expires: July 16, 2017

         High level guidance for the meeting policy of the IETF
                 draft-krishnan-ietf-meeting-policy-02

Abstract

   This document describes a proposed meeting policy for the IETF and
   the various stakeholders for realizing such a policy.

Status of This Memo

   This Internet-Draft is submitted in full conformance with the
   provisions of BCP 78 and BCP 79.

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   This Internet-Draft will expire on July 16, 2017.

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   Copyright (c) 2017 IETF Trust and the persons identified as the
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Krishnan                  Expires July 16, 2017                 [Page 1]
Internet-Draft             IETF Meeting Policy              January 2017

Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . .   2
   2.  The 1-1-1-* meeting policy  . . . . . . . . . . . . . . . . .   2
   3.  Implementation of the policy  . . . . . . . . . . . . . . . .   3
   4.  Re-evaluation and changes to this policy  . . . . . . . . . .   4
   5.  Open items  . . . . . . . . . . . . . . . . . . . . . . . . .   4
   6.  Acknowledgments . . . . . . . . . . . . . . . . . . . . . . .   4
   7.  References  . . . . . . . . . . . . . . . . . . . . . . . . .   4
     7.1.  Normative References  . . . . . . . . . . . . . . . . . .   5
     7.2.  Informative References  . . . . . . . . . . . . . . . . .   5
   Author's Address  . . . . . . . . . . . . . . . . . . . . . . . .   5

1.  Introduction

   The work of the IETF is primarily conducted on the working group
   mailing lists, while face-to-face WG meetings mainly provide a high
   bandwidth mechanism for working out unresolved issues.  The IETF
   currently strives to have a 1-1-1-* meeting policy [IETFMEET]where
   the goal is to distribute the meetings equally between North America,
   Europe, and Asia that are the locations most of the IETF participants
   have come from in the recent past.  This meeting rotation is mainly
   aimed at distributing the travel pain for the existing IETF
   participants who physically attend meetings and for distributing the
   timezone pain for those who participate remotely.  This policy has
   neither been defined precisely nor documented in an IETF consensus
   document.  The goal of this document is to provide an initial
   definition of the policy, and eventually to get a consensus-backed
   version published as a BCP.

2.  The 1-1-1-* meeting policy

   Given that the majority of the current participants come from North
   America, Europe, and Asia [CONT-DIST], the IETF policy is that our
   meetings should primarily be in those regions. i.e., the meeting
   policy (let's call this the "1-1-1" policy) is that meetings should
   rotate between North America, Europe, and Asia.  It is important to
   note that such rotation and any effects to distributing travel pain
   should be considered from a long-term perspective.  While the typical
   cycle in an IETF year may be a meeting in North America in March, a
   meeting in Europe in July, and a meeting in Asia on November, the
   1-1-1 policy does not mandate such a cycle, as long as the
   distribution to these regions over multiple years is roughy equal.
   There are many reasons why meetings might be distributed differently
   in a given year, and that is fine as long as the distribution in
   subsequent years balances out the disruptions.

Krishnan                  Expires July 16, 2017                 [Page 2]
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