A Format for E-mailing Bibliographic Records
RFC 1357

Document Type RFC - Informational (July 1992; No errata)
Obsoleted by RFC 1807
Last updated 2013-03-02
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Network Working Group                                           D. Cohen
Request For Comments: 1357                                        Editor
                                                                     ISI
                                                               July 1992

              A Format for E-mailing Bibliographic Records

Status of this Memo

   This memo provides information for the Internet community.
   It does not specify an Internet standard.  Distribution of
   this memo is unlimited.

Abstract

   This memo defines a format for E-mailing bibliographic records of
   technical reports.  It is intended to accelerate the dissemination
   of information about new Computer Science Technical Reports (CS-TR).

INTRODUCTION
------------

   Many Computer Science R&D organizations routinely announce new
   technical reports by mailing (via the postal services) the
   bibliographic records of these reports.

   These mailings have non-trivial cost and delay.  In addition, their
   recipients cannot conveniently file them, electronically, for later
   retrieval and searches.

   Therefore, it is suggested that the publishing organizations would
   e-mail these announcements by using the following format.

   Organizations may automate to any degree (or not at all) both the
   creation of these records (about their own publications) and the
   handling of the records received from other organizations.

   This format is designed to be simple, for people and for machines,
   to be easy to read ("human readable") and create without any special
   programs, and to be compatible with E-mail.

   This format defines how bibliographic records are to be transmitted.
   It does not define what to do with them when received.

   This format is a "tagged" format with self-explaining alphabetic
   tags. It should be possible to prepare and to read bibliographic
   records using any text editor, without any special programs.

Cohen (ed.)                                                     [Page 1]
RFC 1357       Format for E-mailing Bibliographic Records      July 1992

   This format was developed with considerable help and involvement of
   Computer Science and Library personnel from several organizations,
   including CMU, CNRI, Cornell, ISI, Meridian, MIT, Stanford, and UC.
   Key contributions were provided by Jerry Saltzer of MIT, and Larry
   Lannom of Meridian.  The initial draft was prepared by Danny Cohen
   and Larry Miller of ISI.

   The use of this format is encouraged.  There are no limitations on
   its use.

THE INFORMATION FIELDS
----------------------

   The various fields should follow the format described below.

   <M> means Mandatory; a record without it is invalid.
   <O> means Optional.

   The tags (aka Field-IDs) are shown in upper case.

           <M>  BIB-VERSION of this bibliographic records format
           <M>  ID
           <M>  ENTRY date
           <O>  ORGANIZATION
           <O>  TITLE
           <O>  TYPE
           <O>  REVISION
           <O>  AUTHOR
           <O>  CORP-AUTHOR
           <O>  CONTACT for the author(s)
           <O>  DATE of publication
           <O>  PAGES count
           <O>  COPYRIGHT, permissions and disclaimers
           <O>  RETRIEVAL information
           <O>  CR-CATEGORY
           <O>  PERIOD
           <O>  SERIES
           <O>  FUNDING organization(s)
           <O>  MONITORING organization(s)
           <O>  CONTRACT number(s)
           <O>  GRANT number(s)
           <O>  LANGUAGE name
           <O>  NOTES
           <O>  ABSTRACT
           <M>  END

Cohen (ed.)                                                     [Page 2]
RFC 1357       Format for E-mailing Bibliographic Records      July 1992

META FORMAT
-----------

   * Keep It Simple.

   * One bibliographic record for each publication, where a
     "publication" is whatever the publishing institution defines
     as such.

   * A record contains several fields.

   * Each field starts with its tag (aka the field-ID) which is a
     reserved identifier (containing no separators) at the beginning
     of a new line with or without spaces before it), followed by two
     colons ("::"), followed by the field data.

   * Continuation lines:  Lines are limited to 79 characters.  When
     needed, fields may continue over several lines, with an implied
     space in between.  In order to simplify the use no special marking
     is used to indicate continuation line.  Hence, fields are
     terminated by a line that starts (apart from white space) with
     a word followed by two colons.  Except for the "END::" that is
     terminated by the end of line.)  For improved human readability
     it is suggested to start continuation lines with some spaces.

   * Several fields are mandatory and must appear in the record.  All
     fields (unless specifically not permitted to) may be in any order
     and may be repeated as needed (e.g., the AUTHOR field).  The order
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