IETF Email List Archiving, Web-based Browsing and Search Tool Requirements
draft-sparks-genarea-mailarch-05

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Document Type Active Internet-Draft (individual in gen area)
Last updated 2012-08-14 (latest revision 2012-02-29)
Stream IETF
Intended RFC status Informational
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Network Working Group                                          R. Sparks
Internet-Draft                                                   Tekelec
Intended status: Informational                              Feb 29, 2012
Expires: September 1, 2012

     IETF Email List Archiving, Web-based Browsing and Search Tool
                              Requirements
                    draft-sparks-genarea-mailarch-05

Abstract

   The IETF makes heavy use of email lists to conduct its work.
   Participants frequently need to search and browse the archives of
   these lists, and have asked for improved search capabilities.  The
   current archive mechanism could also be made more efficient.  This
   memo captures the requirements for improved email list archiving and
   searching systems.

Status of this Memo

   This Internet-Draft is submitted in full conformance with the
   provisions of BCP 78 and BCP 79.

   Internet-Drafts are working documents of the Internet Engineering
   Task Force (IETF).  Note that other groups may also distribute
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   Internet-Drafts are draft documents valid for a maximum of six months
   and may be updated, replaced, or obsoleted by other documents at any
   time.  It is inappropriate to use Internet-Drafts as reference
   material or to cite them other than as "work in progress."

   This Internet-Draft will expire on September 1, 2012.

Copyright Notice

   Copyright (c) 2012 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
   Provisions Relating to IETF Documents
   (http://trustee.ietf.org/license-info) in effect on the date of
   publication of this document.  Please review these documents
   carefully, as they describe your rights and restrictions with respect
   to this document.  Code Components extracted from this document must
   include Simplified BSD License text as described in Section 4.e of

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   the Trust Legal Provisions and are provided without warranty as
   described in the Simplified BSD License.

Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . 3
   2.  List Search and Archive Requirements  . . . . . . . . . . . . . 3
     2.1.  Search and Browsing . . . . . . . . . . . . . . . . . . . . 3
     2.2.  Archiving Active Lists  . . . . . . . . . . . . . . . . . . 5
     2.3.  Importing Messages from Other Archives  . . . . . . . . . . 5
     2.4.  Exporting messages from the Archives  . . . . . . . . . . . 5
     2.5.  Redundancy  . . . . . . . . . . . . . . . . . . . . . . . . 6
     2.6.  Archive Administration  . . . . . . . . . . . . . . . . . . 6
     2.7.  Transition Requirements . . . . . . . . . . . . . . . . . . 7
   3.  Internationalized Address Considerations  . . . . . . . . . . . 7
   4.  Security Considerations . . . . . . . . . . . . . . . . . . . . 7
   5.  IANA Considerations . . . . . . . . . . . . . . . . . . . . . . 7
   6.  Acknowledgements  . . . . . . . . . . . . . . . . . . . . . . . 7
   7.  Changelog . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
     7.1.  04 to 05  . . . . . . . . . . . . . . . . . . . . . . . . . 7
     7.2.  03 to 04  . . . . . . . . . . . . . . . . . . . . . . . . . 8
     7.3.  02 to 03  . . . . . . . . . . . . . . . . . . . . . . . . . 8
     7.4.  01 to 02  . . . . . . . . . . . . . . . . . . . . . . . . . 8
     7.5.  00 to 01  . . . . . . . . . . . . . . . . . . . . . . . . . 8
   8.  Informative References  . . . . . . . . . . . . . . . . . . . . 8
   Author's Address  . . . . . . . . . . . . . . . . . . . . . . . . . 9

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1.  Introduction

   The IETF makes heavy use of email lists to conduct its work.
   Participants frequently need to search the archives of these lists,
   and have asked for improved search capabilities, particularly when
   the search needs to cover a large period of time, or cross several
   lists.  For instance, document editors, shepherds, working group
   chairs, and area directors may need to review all discussion of a
   particular draft.  That discussion may be spread across the working
   group list, one or more directorate lists, and the IETF general list.
   Occasionally, work impacts multiple groups, possibly in different
   areas, and the search must cover additional working group lists.  The
   current tools for performing these searches require several manually
   coordinated steps, which are error prone.  Without a local copy of
   the archive (which may not be complete), searching most working group
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