IAB and IESG Selection, Confirmation, and Recall Process: Revision of the Nominating and Recall Committees Timeline
RFC 5078

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• IESG evaluation record
• IESG writeups
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• 02

Network Working Group                                         S. Dawkins
Request for Comments: 5078                                  Huawei (USA)
Updates: 3777                                               October 2007
Category: Informational

       IAB and IESG Selection, Confirmation, and Recall Process:
       Revision of the Nominating and Recall Committees Timeline

Status of This Memo

   This memo provides information for the Internet community.  It does
   not specify an Internet standard of any kind.  Distribution of this
   memo is unlimited.

Abstract

   RFC 3777 defines the Nominations and Recall Committee's (NomCom's)
   operation, and includes a sample timeline for major steps in the
   NomCom process that meets the minimum normative requirements for the
   process.  Recent NomComs have been scheduling based on the sample
   timeline, and the chairs of the last three NomComs -- Danny McPherson
   (2004-2005), Ralph Droms (2005-2006), and Andrew Lange (2006-2007) --
   have all reported that this timeline is very aggressive and suggested
   starting earlier.  This document restructures the sample timeline,
   but makes no normative process changes.

Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . 2
   2.  The Problem . . . . . . . . . . . . . . . . . . . . . . . . . . 2
   3.  Interaction with IETF Face-to-Face Meeting Schedule . . . . . . 3
   4.  Proposed Solution . . . . . . . . . . . . . . . . . . . . . . . 3
   5.  Sample Timeline for 2008-2009 NomCom Schedule . . . . . . . . . 4
   6.  Some Observations from the 2007-2008 NomCom Experience  . . . . 6
   7.  Out-of-Scope Suggestions Requiring Normative Text Changes . . . 6
   8.  Security Considerations . . . . . . . . . . . . . . . . . . . . 7
   9.  Acknowledgements  . . . . . . . . . . . . . . . . . . . . . . . 7
   10. Normative References  . . . . . . . . . . . . . . . . . . . . . 7

Dawkins                      Informational                      [Page 1]
RFC 5078                NomCom Starting Earlier             October 2007

1.  Introduction

   RFC 3777 ([RFC3777]) is a complete specification of the process by
   which members of the IAB and IESG are selected, confirmed, and
   recalled as of the date of its approval.  [RFC3777] includes
   normative requirements for timing allowed for the various steps, and
   also includes an informative appendix, Appendix B, that contains a
   timeline based on the normative text.

   The normative time requirements in [RFC3777] are end-of-task, so
   adjusting the informative timeline to get an earlier start does not
   require changes to the normative text in [RFC3777].

   In IETF 68, IETF 65, and IETF 62 plenary reports, NomCom chairs
   suggested starting the NomCom cycle earlier.  This document describes
   a timeline that meets this need, replacing RFC 3777, Appendix B, and
   makes no other changes to [RFC3777].

2.  The Problem

   There are several reasons that have been cited for the schedule
   pressures reported by recent NomComs.

   o  A few common practices are not accounted for in the Appendix B
      timeline [RFC3777].  For example, it is common to allow a week for
      notifying unsuccessful nominees before the formal announcement is
      made.  This is not included in the timeline.

   o  Some tasks just seem to take longer than the minimum interval.
      For example, a public "call for volunteers" must be open for 30
      days, but the list of voting NomCom participants probably isn't
      announced at midnight on the 30th day.  Anecdotal evidence is that
      allowing about 6 weeks is more consistent with recent experience.

   o  The NomCom, and the community it serves, tends to celebrate a
      variety of holidays between the third IETF and the first IETF of
      the next year, so people may be out of the office, may wait to
      respond, etc.

   o  The Appendix B timeline does not provide flexibility in case of
      problems.  For example, the NomCom chair "reset" the random
      selection of volunteers for the 2006-2007 NomCom, requiring
      another seven-day delay for the announcement of the date of random
      selection.

   All of these reasons can be accommodated by simply starting earlier
   than is absolutely required.

Dawkins                      Informational                      [Page 2]
RFC 5078                NomCom Starting Earlier             October 2007

3.  Interaction with IETF Face-to-Face Meeting Schedule

   In addition to these reasons for schedule pressure, it's worth noting
   that the NomCom schedule and the IETF face-to-face meeting cycle
   don't complement each other.

   o  When the NomCom volunteers are selected after the second IETF,
      they don't have an opportunity to meet face-to-face and "get
      organized" until the third IETF, when they should be winding up
      their deliberations.  This missed opportunity forces them to use
      teleconferences and other less efficient means of communications